Member register
National ID, phone, village to sector, zone, number of trees and area, next of kin, documents, status (active, suspended, exited) and a printable member card.
For cooperatives, savings groups and producer unions
From the washing station to the payment
Weigh and receipt every delivery, run fair payments with input credit and savings taken out, and keep members, shares, buyers and meetings in one place. In RWF, ready for MoMo.
A fictional coffee cooperative with sample data. Sign in with one click.
Intake · Kawa Nziza Cooperative
Demo dataReceived today
6,420 kg
Season intake
722 t
Value of cherries
RWF 324M
Cherry received per day
Last 12 days
| Delivery | Kg | RWF | Grade |
|---|---|---|---|
Vestine Mukandayisenga DL-004218 | 122.5 | 58,800 | Grade A |
Jean Bosco Habimana DL-004217 | 86.0 | 36,120 | Grade B |
Solange Uwase DL-004216 | 41.5 | 12,450 | Grade C |
Works with
- MTN MoMo
- Airtel Money
- Bank transfer
- Cash
- RWF
- Coffee, tea, maize, rice, dairy
How it works
One season, six steps
- 1
Register
Member, shares and entry fee
- 2
Inputs
Fertiliser on credit
- 3
Deliveries
Weigh, grade, receipt
- 4
Payment run
Prepared, then approved
- 5
Payout
MoMo, bank or cash
- 6
Season report
Intake, sales, surplus
The manager prepares a payment run, the board approves it and the accountant pays it. Each step is done by a different person and written to the audit log.
Features
Everything a cooperative does in a season
Share capital and savings
Shares subscribed and paid by instalments, certificates as PDF, transfers and refunds on exit. Compulsory and voluntary savings, with withdrawals that need approval.
Produce collection
A phone-friendly intake screen for the clerk: member, grade, kilograms, rejected weight. The price in force that day is applied, and an 80 mm receipt is printed.
Farmer payment runs
Deliveries × price, minus input credit, savings, levies and share instalments in the order you set. Never below zero. Approval, payout by MoMo, bank or cash, and a statement per member.
Input credit
Fertiliser, seedlings and tools given on credit, recovered from produce payments, with balances per member and the age of what is owed.
Sales to buyers
Buyer contracts, lots of processed coffee, shipments, money received and the stock still in the store.
Cash book
Cash, MoMo and bank in one book. Payments and receipts post themselves; the accountant adds the running costs. Reversals are kept, never erased.
Assemblies and committees
Agenda, attendance, minutes and resolutions for general assemblies and board meetings. Committee terms and an election log. Notices to all members or one zone.
Dashboards and reports
A dashboard per role and twelve reports on screen, in CSV and in PDF: intake by centre, zone, member and day, payment runs, credit, savings, sales, cash book, season summary.
Payments
A payment a farmer can check
Each delivery is valued at the price per grade in force on its date. Then the deductions are taken in the order you choose. Each takes at most what is left, so a member is never paid a negative amount. Savings and levies that did not fit are carried to the next payment.
- Gross pay
- 105,300
- Net pay
- 59,982
Example with sample figures. The rules are covered by automated tests.
Payment statement
Three deliveries, one member
| Delivery | Kg | RWF/kg | Value |
|---|---|---|---|
| Cherry grade A | 120 | 480 | 57,600 |
| Cherry grade B | 85 | 420 | 35,700 |
| Cherry grade C | 40 | 300 | 12,000 |
| Gross pay | 105,300 | ||
| − Input credit | 38,000 | ||
| − Compulsory savings (5%) | 5,265 | ||
| − Cooperative levy (1%) | 1,053 | ||
| − Share instalment | 1,000 | ||
| Net pay | 59,982 | ||
Made for Rwanda first
- RWF by default, with MTN MoMo, Airtel Money, bank and cash as payment channels
- National ID, Rwandan phone numbers, address from province to village
- Zones, collection centres and seasons the way a cooperative runs them
- Phone-friendly intake screen, 80 mm receipts and PDF cards
- SMS through your provider (setup needed)
Control and safety
- Six roles, each limited to what it needs; a clerk works at one centre only
- The person who prepares a payment run cannot approve it
- Nothing financial is deleted: mistakes are reversed and kept
- Audit log of every sign-in and every change to money
- Passwords stored as bcrypt hashes; sign-in attempts are rate-limited
Roles
Six roles to try in the demo
President / BoardApproves payment runs and savings withdrawals, governanceOpen the demo →ManagerMembers, collection, payment runs, input credit, sales, settingsOpen the demo →AccountantPayouts, shares and savings, buyer payments, cash bookOpen the demo →Collection clerkQuick intake screen and receipts at one centreOpen the demo →Supervisory committeeRead-only view of everything, reports and audit logOpen the demo →Member portalOwn deliveries, payments, deductions, savings and sharesOpen the demo →
FAQ
Questions cooperatives ask us
Does it work for tea, maize, rice or dairy?
Yes. Products, grades and prices are set in Settings, so a cooperative can collect coffee cherry, tea leaf, maize, rice or milk. The demo is a coffee cooperative.
Can we import our members and balances?
There is no self-service import screen yet. During setup we load your members, shares, savings and open input credit with you, so everyone starts with the right balance.
Does it send SMS to members?
The app can send notices through your own SMS provider. This needs setup: a provider account and a webhook, and SMS credit is not included. Without it, notices still appear in the member portal.
Does it pay farmers by MoMo automatically?
No. You pay by MTN MoMo, Airtel Money, bank or cash as usual, then mark the payout as done in the app with the reference. The app gives you the payout list and keeps the record.
Does it work without internet?
Not yet. The intake screen needs a connection. It is built for phones, and Android and iOS apps are planned; the mobile API they will use is already in place.
Can we use Kinyarwanda or French?
The screens are in English today. The text is kept in one place so other languages can be added.
Where is our data?
Each cooperative gets its own private instance with its own PostgreSQL database. We run instances on Amazon Web Services in the US East region. Ask us if you need another location.
How long does setup take?
It depends on your members, centres and products. We agree a date after a first call.
Request a setup
Tell us about your cooperative: number of members, collection centres and products. We set up your own private instance, load your members and prices, and train your clerks and accountant.